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NDU Privacy Program


Federal privacy laws require agencies to "establish appropriate administrative, technical, and physical safeguards to ensure the security and confidentiality of records to protect against any anticipated threats or hazards to their security or integrity." The loss or compromise of personally identifiable information can lead to identity theft, which directly impacts Department personnel, contractors, retirees, and their dependents. Safeguards must be applied to IT systems, shared drives, computer networks, email, paper records, and web sites to ensure privacy of personal information.

Definition

Personally Identifiable Information (PII) is information used to distinguish or trace an individual’s identity, such as name; Social Security Number (SSN); date and place of birth; mother’s maiden name; biometric records; home phone number; or other demographic, personal, medical, and financial information.  PII includes any information that is linkable to a specified individual, alone, or when combined with other personal identifying information.

NDU Privacy Program Topics

DoD and Federal Government Privacy Resources and Links

  • The DPCLD implements DoD's Privacy Privacy Program through advice, monitoring, official reporting, and training. DoD-wide SORNs and PIAs are posted here
  • Privacy Act Data Cover Sheet, DD Form 2923  
  •  via National Archives
  •  via National Archives
  • : The office is a branch of the Executive Services Directorate, Washington Headquarters Services, and provides guidance and direction to members of the Office of the Secretary of Defense and the Joint Staff on Privacy Act matters.
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  • : A national resource providing information about the crime of identity theft, and information in deterring, detecting and defending against it.
  • : Federal government resources for identity theft victims, providing checklists and sample letters to guide consumers through the recovery process.